Business Environment Challenges

One of Les Olson Company’s clients, a large medical provider in the U.S. that covers multiple states and has more that 38,000 employees, needed an economical way to track, print and scan patient records, while keeping them secure and HIPAA compliant. Additionally, the need for frequent printer supply replacements kept services expenses high.

Like many other organizations in the healthcare industry, this healthcare organization had a committee studying ways to reduce print and document management costs. Their committee reached out to us at Les Olson Company for a Sharp solution to increase efficiency and resolve its current print management challenges.

Technology Solutions

The committee strongly considered Sharp from the start, because of the low cost of ownership. They focused on Sharp’s new like of monochrome printers and MFPs, which offered a much lower cost of ownership than previous models the organization had deployed.

They began by testing proposed models in their testing center. During the weeks of testing, the proposed models met or exceeded their requirements for their healthcare facilities. Most importantly, the MFPs and printers integrated and performed flawlessly with the organization’s internal software, as well as PaperCut technology, which allows for tracking of print job activity and enhanced security.

After testing was complete, Les Olson Company installed 170 Sharp MX-B355W copiers with integrated PaperCut technology. We also installed 70 Sharp MX-M450P printers to replace some of the medical center’s current fleet of printers.

Proven Results

Overall, the organization has significantly lowered its cost of printing. In fact, over a 12 month period, the Sharp MFP changes have resulted in a total savings of nearly $17k. Additionally, the common supplies for Sharp MFPs and printers have simplified the managing of toner and maintenance. Using PaperCut, employees at the healthcare organization have also decreased their printing volume. As a result, the organization is more environmentally friendly.

“The organization is literally saving thousands of dollars per year with the installation of the new Sharp devices,” says Chris Telesco, Les Olson Company’s Corporate Enterprise Manager.

Since these installations, the organization plans to continue working with Les Olson Company to replace more of their current fleet with Sharp Devices.

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Challenges

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Solutions

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Do You Remember What it Was Like to be a Kid? The world was your playground and everything was full of magic and adventure. Unfortunately, while many of us were off battling dragons and defending our castles, accidents would occur. Whether it was a broken bone that was obtained from falling out of a tree (the top of a castle) or a cold that was caught while building the largest snow igloo (ice fortress), we have all had to pause our adventures in order to visit a doctor. These doctors were our heroes, and as we grow older and continue to visit them, they still are.

Whether they are fixing our kids’ boo-boo’s, or our own, doctors and others in the healthcare industry have a lot on their plate. With so many things to juggle, every second counts. Managed Print Services, or MPS, can help those in the healthcare industry be more efficient, save money, and ensure that patient care comes first.

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How Managed Print Service Helps

Managed Print Services (MPS) allows for efficiency, lower costs, and maximized patient care. With many other priorities, businesses in the healthcare industry often don’t realize how unnecessary some of their printer expenses are. Whether it is the cost of old printers, excess use of toner, or excess time spent arranging for repairs, these things add up and add unnecessary expense to a company. Studies have shown that for every one dollar spent putting images on paper, it costs nine dollars to control. This cost can be reduced tremendously with Managed Print Services! MPS ensures that printer fleets in the healthcare industry are providing the best printing at the lowest cost.

Less Headache with Managed Print Services

If you’re in the healthcare industry, you understand that often the responsibilities for printing is dispersed among multiple departments. One department is in charge of hardware purchases, the other consumable purchases, and the last department is in charge of maintenance & repair. This results in an inefficient use of devices and consumables and causes administrative headaches for all involved. By assessing the printing needs of the company, Managed Print Services can soothe these headaches and provide auto replacement of printer cartridges as well as routinely included maintenance.

Preventative Care: Good for Patients and Printers

Those in the healthcare industry understand that preventive care reduces costs and extend lives of patients. This same principle applies to the printer fleets in the health care industry. MPS can help ensure that you, and others in the healthcare industry, are getting administrative documents, test reports, patient notes, and payment records in the most affordable and efficient way possible, helping to extend the life of printer fleets.

HIPAA Compliance

Complying with regulatory requirements, specifically HIPAA, can be frustrating and hard to manage. With MPS, it is managed for you. Managed Print Services ensures that those in the healthcare industry comply with all necessary regulations without having to sacrifice productivity. Managed Print Services can also help those in the healthcare industry meet their sustainability goals by providing more energy-efficient options. This allows those in the healthcare industry to provide top of the line care while being conscious of the environment.

We Care for your Printer Fleet

Healthcare organizations spend 8.56% of annual revenues on print related expenses. If your organization is looking to reduce this number, Managed Print Services is the way to go. We manage everything from the purchasing of printers right down to consumable products. Therefore, you can rest assured that everything is being handled in the most efficient and productive way possible.

Shift the care of your printer fleets to Les Olson Company, so you and others in the healthcare industry can focus on the care of your patients, ensuring that you both can focus on the magic of life.[/cz_title][cz_gap height=”35px”]

Object to Unmanaged Print with Managed Print Services

When asked which type of case she would prefer, Lawyer Elle Woods from Legally Blonde replied, “I’d pick the dangerous case, because I’m not afraid of a challenge.” This quote seems to summarize the attitudes of many lawyers. They are always looking for a challenge, and are constantly trying to find ways to push and excel at what they do. While this ambition is admirable, MPS, or Managed Print Services can help lift the burdens of what can be an overwhelmingly paper-intensive business, and free up time so those in the legal industry can focus on what they do best.[/cz_title][cz_gap height=”25px”]

Overrule Typical Costs within Legal Industry

If you’re in the legal industry, you understand how important of a role printing plays in the success of your firm. Law firms are document intensive, and printing is needed for litigation, deeds, depositions, trusts, wills, and contracts. With all this printing, costs can be high. In fact, studies have shown that the legal industry spends 7% more of annual income on printing costs in comparison to any other industry (on average, 13.7% of annual revenues). With printing being such a necessity, finding ways to lower print costs, increase quality, and maximize efficiency is very important. Managed Print Services can help you do just that.

With so many things going on, businesses in the legal industry often don’t realize how much unnecessary expense their printer fleets are accumulating. Whether it is the cost of old printers, excess use of toner, or excess time spent arranging for repairs, these things add up and contribute unnecessary expense to a company. Studies have shown that for every one dollar spent putting images on paper, it involves more than nine dollars to control. This cost can be reduced tremendously with Managed Print Services, and will ensure that printer fleets in the legal industry are providing the best printing at the lowest cost.

Legal firms may also benefit substantially from implementing a good print control software, such as PaperCut, to control printing by applying print policies. This can help minimize waste, maximize productivity, and even improve security. A solution like PaperCut may be a part of your Managed Print Services strategy, depending on your needs.

Make Sure Your Assets, Stay Your Assets

Often times, Law Firms will have a variety of printers, scanners, and copiers from multiple vendors. This makes it hard to keep track of how much printing is occurring and makes recording billable printing a challenge. In the legal industry 85% of printing is client related and should be billed back, but because printing can be left to multiple departments it can be hard to quantify and keep track of how much printing is actually taking place. Chances are that those in the legal industry are spending a lot more time and money than is necessary on their printing needs, all while missing billable print revenues. By assessing the printing needs of the company, Managed Print Services can soothe these headaches by helping to organize and keep track of printing, all while providing auto replacement of printer cartridges and routinely included maintenance.

There are many pressures in the legal industry. Pressures to meet court dates, pressures to satisfy clients, and pressures to grow the business. Many law firms also feel pressure to meet sustainability goals, improve security, and comply with regulatory requirements. With documents at the heart of the legal industry, Managed Print Services can help ease many of these stresses. MPS will ensure that those in the legal industry comply with all necessary regulations, meet sustainability goals, and improve security. All without having to sacrifice productivity.

You Do Your Due Diligence, We’ll Do Ours

Legal organizations spend 13.7% of annual revenues on print related expenses. If your organization is looking to reduce this number, Managed Print Services is the way to go. By managing everything from the purchasing of printers right down to consumable products, our MPS programs can free up many important I.T. hours. You can rest assured that everything regarding your Managed Print Services will be handled in the most efficient and productive way possible, with complete transparency. Not only can Les Olson Company provide Managed Print Services, but will do so with unbeatable customer service, making those in the legal industry confident with their print services, so they can be confident in the court.[/cz_title][cz_gap height=”25px”]

Managed Print Services are Vital to the Finance Industry

There are three fundamental motivations behind every successful business–increase productivity, lower costs, and maximize profit. Managed Print Services provides businesses with an avenue to achieve each of these goals. One industry where it is especially vital to be productive and maximize profit with lower costs is the Finance Industry.

Managed Print Services Provides Peace of Mind

Managed Print Services (MPS) provides businesses with. Businesses in the Finance Industry often don’t realize how much unnecessary expense their printer fleets are accumulating. Whether it is the cost of old printers, excess use of toner, or excess time spent arranging for repairs, these things add up and add unnecessary expense to a company. A recent study found that 80% of companies are unable to accurately measure printing costs. MPS is able to help solve this problem and not only help businesses become more productive and efficient, but can also cut their printing costs by an average of 30%.

Privacy

In the Finance Industry, security and privacy are vital. With documents and information such as credit reports and social security numbers, companies in the finance industry need to ensure that this information can be protected. Managed Print Services offers options that will further increase the security of your company, ensuring that you have peace of mind in knowing your documents and data are safe.

Low Cost

Often times in the Finance Industry, the responsibilities for office printing is dispersed among multiple departments. One department is in charge of hardware purchases, the other consumable purchases, and the last department is in charge of maintenance & repair. This results in inefficient use of devices and consumables and causes administrative headaches for all involved. By assessing the printing needs of the company, Managed Print Services can soothe these headaches and provide auto replacement of printer cartridges as well as routinely included maintenance. MPS also specializes in providing options that are specifically derived for the Finance Industry, including MICR toner for check writing purposes.

Sustainability and Efficiency in the Finance Industry

Complying with regulatory requirements can be frustrating and difficult to manage. With MPS, it is managed for you. Managed Print Services will ensure that you comply with all necessary regulations without having to sacrifice productivity. Managed Print Services can also help your company meet its sustainability goals by providing more energy-efficient options. Besides saving time and money, you will also be helping the environment. This will be verified with a delivered green impact report.

Save Money and Time

Financial service organizations spend 6.8% of annual revenues on print-related expenses. If your company is looking to reduce this number, Managed Print Services is the way to go. By managing everything from the purchasing of printers right down to consumable products, our MPS programs can free up many important I.T. hours. You can rest assured that everything regarding your Managed Print Services will be handled in the most efficient and productive way possible, with complete transparency.

The following video can give you more information on how Managed Print Servies is helpful in the Finance Industry:

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