Healthcare Integration with Epic

PaperCut MF 20.0 has a new integration with Epic for the Healthcare sector. Hospitals and healthcare providers will have robust print management features including secure printing, find-me printing, and print log tracking with Epic compliance.

Ideal for:

[/cz_title][cz_stylish_list id=”cz_36625″ items=”%5B%7B%22title%22%3A%22SME%20organizations%20such%20as%20clinics%2C%20right%20through%20to%20large%20enterprise%20style%20hospitals.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” sk_icons=”font-size:20px;color:#ba0230;” default_icon=”fa czico-012-done”][cz_title id=”cz_83181″ cz_title=””]

Self-service printer installation

Reduce the burden on your IT administrators with new features in Print Deploy. Deploy printers that will be automatically installed or installed by the user.

Ideal for environments where:

[/cz_title][cz_stylish_list id=”cz_87849″ items=”%5B%7B%22title%22%3A%22IP%20ranges%20don%E2%80%99t%20entirely%20reflect%20physical%20locations%20for%20distributed%20sites%22%2C%22icon_type%22%3A%22icon%22%7D%2C%7B%22title%22%3A%22Users%20need%20to%20choose%20specialty%20or%20specific%20printers%20%20(e.g.%20B%26W%20printers)%22%2C%22icon_type%22%3A%22icon%22%7D%5D” sk_icons=”font-size:20px;color:#ba0230;” default_icon=”fa czico-012-done” cz_stylish_list=””][cz_title id=”cz_44820″ cz_title=””]

Cloud functionality for PaperCut Mobility Print (BETA)

This BETA feature will allow users to print securely over the internet from Mac, Windows and Chromebooks.

Ideal for environments where:

[/cz_title][cz_stylish_list id=”cz_106467″ items=”%5B%7B%22title%22%3A%22Users%20are%20not%20connected%20to%20the%20organizations%20wifi%22%2C%22icon_type%22%3A%22icon%22%7D%2C%7B%22title%22%3A%22Users%20need%20to%20submit%20jobs%20while%20remote%22%2C%22icon_type%22%3A%22icon%22%7D%2C%7B%22title%22%3A%22The%20organization%E2%80%99s%20wifi%20is%20just%20an%20internet%20connection%2C%20with%20no%20access%20to%20corporate%20infrastructure%22%2C%22icon_type%22%3A%22icon%22%7D%5D” sk_icons=”font-size:20px;color:#ba0230;” default_icon=”fa czico-012-done” cz_stylish_list=””][cz_title id=”cz_95008″ cz_title=””]

Automatic Application Server failover

This in-app solution is designed to protect the PaperCut Application Server Layer, where clustering or virtualization technologies can’t provide failover.

Ideal for:

[/cz_title][cz_stylish_list id=”cz_103590″ items=”%5B%7B%22title%22%3A%22organizations%20that%20are%20using%20a%20network%20load%20balancer%20within%20their%20network%20infrastructure.%20%22%2C%22icon_type%22%3A%22icon%22%7D%5D” sk_icons=”font-size:20px;color:#ba0230;” default_icon=”fa czico-012-done” cz_stylish_list=””][cz_title id=”cz_66433″ cz_title=””]

Data integrations platform

Third-party reporting tools can access to PaperCut MF data in order to optimize your print fleet and gain a clear picture of your usage.[/cz_title][cz_gap height=”25px”]

Web Client

Single sign-on now available for DocuWare Cloud

DocuWare supports Microsoft Azure Active Directory as an identity provider. DocuWare Cloud customers can now log in to DocuWare using single sign-on. Once a user has been registered with Azure Active Directory, a single login is enough to automatically log in to multiple parts of DocuWare like Web Client, the Desktop Apps, Configuration and Administration, as well as for user synchronization.

Benefits

[/cz_title][cz_stylish_list id=”cz_17473″ items=”%5B%7B%22title%22%3A%22No%20need%20to%20manually%20enter%20login%20data%22%2C%22icon_type%22%3A%22icon%22%7D%2C%7B%22title%22%3A%22Standardized%20login%20page%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_image id=”cz_77719″ image=”13812″ css_width=”50%”][/cz_image][cz_gap height=”25px”][cz_title id=”cz_67725″]

Access forms directly in the Web Client

The Web Client now has its own area for forms. The users see all forms for which they have user or administrator rights. With user rights, you can open a form as usual in a separate tab, fill it out, and submit it or call up the link to the form. Forms for which you have administrator rights can also be opened from here to be edited in the DocuWare Configuration. Keep the list of forms clear by hiding forms you do not need via the settings in the main menu.

Application

[/cz_title][cz_stylish_list id=”cz_105260″ items=”%5B%7B%22title%22%3A%22All%20forms%20that%20have%20to%20be%20filled%20in%20regularly%2C%20such%20as%20purchase%20orders%20or%20reimbursement%20forms%20for%20business%20trips%2C%20can%20be%20called%20up%20directly%20in%20the%20Web%20Client%20and%20then%20filled%20out.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_title id=”cz_39633″]

Benefits

[/cz_title][cz_stylish_list id=”cz_13272″ items=”%5B%7B%22title%22%3A%22Faster%20access%20to%20the%20required%20forms.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_image id=”cz_38768″ image=”13814″][/cz_image][cz_gap height=”25px”][cz_title id=”cz_12688″]

Filter lists and result lists

Filter lists and results lists, in order to narrow down the displayed hits and access the required documents more quickly. The filter option is available for all text fields.

Application

[/cz_title][cz_stylish_list id=”cz_98312″ items=”%5B%7B%22title%22%3A%22Restrict%20entries%20in%20the%20result%20list%20without%20changing%20the%20search.%20Resetting%20the%20filter%20returns%20the%20original%20result%20list.%22%2C%22icon_type%22%3A%22icon%22%7D%2C%7B%22title%22%3A%22Reduce%20predefined%20lists%20to%20the%20required%20entries%20without%20changing%20the%20list%20definition.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_title id=”cz_39633″]

Benefits

[/cz_title][cz_stylish_list id=”cz_54624″ items=”%5B%7B%22title%22%3A%22The%20right%20documents%20are%20always%20handy%20and%20clearly%20accessible%20in%20lists%20and%20result%20lists.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_image id=”cz_63784″ image=”13815″][/cz_image][cz_gap height=”25px”][cz_title id=”cz_23586″]

Filter a select list in table fields

A select list contains predefined index entries a user can click on instead of entering them manually. When the entries are filtered, the select list only shows those entries that match the content of another index field.

These filtered select lists are now also possible for table fields. The entries of table fields can optionally be filtered via index fields or other table fields. Conversely, the entries of select lists for index fields can also be coordinated with the contents of table fields. This feature is available for storage, index, and workflow dialogs.

Application

[/cz_title][cz_stylish_list id=”cz_84321″ items=”%5B%7B%22title%22%3A%22An%20invoice%20is%20to%20be%20posted%20to%20a%20cost%20center%20of%20a%20particular%20branch.%20To%20do%20this%2C%20the%20employee%20first%20enters%20the%20branch%20in%20the%20corresponding%20index%20field%20of%20the%20store%20dialog%2C%20as%20shown%20in%20the%20screenshot%20below%2C%20and%20then%20only%20those%20cost%20centers%20that%20are%20assigned%20to%20the%20branch%2C%20are%20displayed%20in%20the%20table%20field.%22%2C%22icon_type%22%3A%22icon%22%7D%2C%7B%22title%22%3A%22To%20assign%20an%20amount%20in%20a%20split%20invoice%20to%20the%20correct%20cost%20type%2C%20the%20employee%20first%20selects%20the%20cost%20center%20in%20the%20table%20field.%20They%20will%20then%20find%20the%20assigned%20cost%20types%20in%20the%20corresponding%20field%20in%20the%20same%20table%20row.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_title id=”cz_39633″]

Benefits

[/cz_title][cz_stylish_list id=”cz_72876″ items=”%5B%7B%22title%22%3A%22Clear%20and%20informative%20select%20lists%20%E2%80%93%20only%20the%20relevant%20entries%20are%20displayed.%22%2C%22icon_type%22%3A%22icon%22%7D%2C%7B%22title%22%3A%22Rule%20out%20incorrect%20assignments%20when%20indexing%20right%20from%20the%20start.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_image id=”cz_100288″ image=”13818″][/cz_image][cz_gap height=”25px”][cz_image id=”cz_75312″ image=”13820″][/cz_image][cz_gap height=”25px”][cz_title id=”cz_53502″]

Maximize table fields

Fill in table fields conveniently in the new, maximized view, with all the usual functions and commands of the Web Client. This also applies to workflow dialogs.[/cz_title][cz_image id=”cz_34037″ image=”13825″][/cz_image][cz_gap height=”25px”][cz_image id=”cz_67811″ image=”13827″][/cz_image][cz_gap height=”25px”][cz_title id=”cz_105017″]

Additional Features for Custom Email Archiving

Block email attachments and images from archiving

When email is imported into DocuWare you can exclude from storage: images embedded in the mail text or specially defined files. This feature, which was previously available for email from Outlook, is now also available for email from other sources.

Application

[/cz_title][cz_stylish_list id=”cz_42109″ items=”%5B%7B%22title%22%3A%22Embedded%20images%20are%20often%20logos%20from%20signatures%20or%20other%20graphic%20elements%20which%20the%20sender%20did%20not%20add%20themselves.%20Block%20these%20unimportant%20elements%20to%20prevent%20them%20from%20being%20saved%20as%20separate%20files%20in%20the%20file%20cabinet.%22%2C%22icon_type%22%3A%22icon%22%7D%2C%7B%22title%22%3A%22Specify%20the%20maximum%20size%20of%20the%20file%20to%20be%20blocked.%20Only%20image%20elements%20in%20a%20signature%2C%20which%20are%20only%20a%20few%20kilobytes%20in%20size%2C%20are%20excluded.%20The%20image%20files%20in%20the%20attachment%2C%20which%20are%20typically%20larger%20than%20this%2C%20will%20still%20be%20stored%20in%20the%20file%20cabinet.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_title id=”cz_36199″]

Benefits

[/cz_title][cz_stylish_list id=”cz_72499″ items=”%5B%7B%22title%22%3A%22Only%20relevant%20email%20content%20is%20stored%20and%20displayed%20conveniently%20in%20the%20viewer.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_title id=”cz_89716″]

Save email attachments as individual documents

Store mail text and all attachments individually as separate documents in the file cabinet instead of a single, clipped document.

Application

[/cz_title][cz_stylish_list id=”cz_20408″ items=”%5B%7B%22title%22%3A%22The%20accounting%20department%20receives%20an%20email%20with%20several%20invoices%20attached.%20The%20employee%20saves%20the%20mail%20text%20and%20the%20different%20invoices%20individually%20in%20the%20file%20cabinet%20so%20that%20the%20approval%20workflow%20can%20start%20directly%20for%20each%20invoice.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_title id=”cz_36199″]

Benefits

[/cz_title][cz_stylish_list id=”cz_96847″ items=”%5B%7B%22title%22%3A%22Edit%20documents%20from%20the%20attachment%20directly.%20Unclipping%20is%20no%20longer%20necessary.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_title id=”cz_45107″]

Use XML invoice from the attachment for indexing

If you want to store and index an email with an attached invoice in XML format, use elements from the XML attachment for indexing.

Application

[/cz_title][cz_stylish_list id=”cz_97790″ items=”%5B%7B%22title%22%3A%22Store%20the%20article%20numbers%20of%20the%20invoice%20from%20the%20XML%20content%20as%20entries%20in%20the%20keyword%20field.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_title id=”cz_36199″]

Benefits

[/cz_title][cz_stylish_list id=”cz_34377″ items=”%5B%7B%22title%22%3A%22This%20feature%20enables%20comprehensive%20indexing.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_title id=”cz_39307″]

New Configuration Options for DocuWare

Organization settings in DocuWare Configuration

The functions from DocuWare Administration have now been moved to DocuWare Configuration, ensuring that your DocuWare is always technologically up to date. Following the migration of file cabinets, user management, and stamps, now general information, such as the organizational GUID, and the language and time settings for automated processes have also moved – these can now be found in Organization settings. This new section is only visible to users with administrator rights of a DocuWare organization.

In addition, DocuWare Cloud customers can connect their organization to an identity provider under Organization settings > Security to enable single sign-on. The security settings are only visible to DocuWare Cloud customers.[/cz_title][cz_image id=”cz_73394″ image=”13830″][/cz_image][cz_gap height=”25px”][cz_title id=”cz_65048″]

Individual barcode settings

The settings for OCR (Optical Character Recognition) in DocuWare Configuration are now called Text and barcode recognition. Individual barcode configurations can be created in the new Barcode section.

The default settings for barcodes cover most possible uses of barcodes in companies. In addition, experienced users can now use DocuWare Configuration to conveniently adjust both the performance and quality of the barcode recognition that takes place in DocuWare Desktop Apps when scanning. So far, this option only existed via a settings file.

Application

[/cz_title][cz_stylish_list id=”cz_70034″ items=”%5B%7B%22title%22%3A%22In%20your%20company%2C%20customer%20documents%20are%20imported%20that%20always%20contain%20Codabar%20as%20a%20barcode%20type.%20To%20ensure%20more%20precise%20assignment%20when%20barcodes%20are%20read%20out%2C%20you%20can%20create%20a%20configuration%20that%20only%20recognizes%20this%20type.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_title id=”cz_36199″]

Benefits

[/cz_title][cz_stylish_list id=”cz_89278″ items=”%5B%7B%22title%22%3A%22Set%20barcode%20recognition%20individually%20if%20required.%22%2C%22icon_type%22%3A%22icon%22%7D%2C%7B%22title%22%3A%22Read%20out%20barcode%20values%20more%20precisely%20for%20document%20indexing.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_image id=”cz_18836″ image=”13832″][/cz_image][cz_gap height=”25px”][cz_title id=”cz_20126″]

Text and barcode recognition in document processing

In your document processing configurations, you can add specific settings for Text and barcode recognition, for example to get even better results when importing or scanning.

Application

[/cz_title][cz_stylish_list id=”cz_65527″ items=”%5B%7B%22title%22%3A%22The%20text%20and%2For%20barcodes%20of%20a%20customer’s%20Chinese%20documents%20are%20not%20recognized%20precisely.%20A%20special%20document%20processing%20configuration%20used%20during%20import%20increases%20the%20recognition%20accuracy.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_title id=”cz_36199″]

Benefits

[/cz_title][cz_stylish_list id=”cz_89619″ items=”%5B%7B%22title%22%3A%22Text%20and%20barcodes%20on%20documents%20are%20recognized%20more%20effectively.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_image id=”cz_54681″ image=”13840″ css_width=”60%”][/cz_image][cz_gap height=”25px”][cz_title id=”cz_87847″]

Filter external select lists in advance

Filter the data from an external source before it is transferred to DocuWare as a select list. This is now also possible for DocuWare Cloud, provided a database connection to the external source is available. Check in the new preview which data is selected; this way you can ensure that the correct data is transferred to DocuWare.

Application

[/cz_title][cz_stylish_list id=”cz_57932″ items=”%5B%7B%22title%22%3A%22The%20goods%20booking%20system%20provides%20DocuWare%20with%20an%20external%20select%20list%2C%20containing%20only%20the%20orders%20with%20the%20value%20%5C%22Delivered%5C%22%20in%20the%20%5C%22Status%5C%22%20index%20field.%20This%20value%20is%20used%20to%20trigger%20the%20workflow%20for%20invoicing%20in%20DocuWare.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_title id=”cz_36199″]

Benefits

[/cz_title][cz_stylish_list id=”cz_15508″ items=”%5B%7B%22title%22%3A%22Precise%20selection%20of%20the%20data%20to%20be%20transferred%20to%20DocuWare.%22%2C%22icon_type%22%3A%22icon%22%7D%2C%7B%22title%22%3A%22Clear%20and%20informative%20select%20list%20to%20trigger%20workflow.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;”][cz_image id=”cz_28533″ image=”13846″][/cz_image][cz_gap height=”25px”][cz_title id=”cz_107163″]

Configuration overview with more details

The configuration overview for the modules Autoindex, Deletion Policies and Transfer has been revised and expanded. The interface now shows more details, such as the status and the time for the next execution, like shown below for Autoindex.[/cz_title][cz_image id=”cz_97221″ image=”13850″][/cz_image][cz_gap height=”25px”][cz_title id=”cz_48558″]

Import Request: select file cabinet directly in the overview

Select the Request file cabinet that you want to re-import on the overview page of the module by clicking the link in the Request file cabinet column. Previously, it was necessary to open the configuration in order to select a request file cabinet. This step is no longer necessary.[/cz_title][cz_image id=”cz_25372″ image=”13854″][/cz_image][cz_gap height=”25px”][cz_title id=”cz_28972″ cz_title=””]

Prepare Request file cabinet for an electronic signature

Ensure that the file of an exported Request file cabinet can be electronically signed. By default, the zip file name of a Request file cabinet is automatically changed for the download. However, in order to be electronically signed, the exported file cabinet must be intact in every respect. Use the option Allow electronic signing after download in an export configuration to prevent the renaming.

Application

[/cz_title][cz_stylish_list id=”cz_15742″ items=”%5B%7B%22title%22%3A%22In%20Spain%2C%20according%20to%20law%2C%20digital%20tax%20documents%20can%20only%20replace%20paper%20documents%20for%20archiving%20purposes%20if%20the%20integrity%20of%20the%20electronic%20documents%20can%20be%20guaranteed%20to%20the%20tax%20authorities.%20This%20is%20the%20case%20with%20an%20electronically%20signed%20Request%20file%20cabinet.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;” cz_stylish_list=””][cz_gap height=”25px”][cz_title id=”cz_59172″ cz_title=””]

Workflow: PDF with annotations as email attachment

If you have automatic emails sent from workflows, you now have the same format options as in the Web Client: Original format (default), PDF with annotations and PDF without annotations. When sending, the document name stored in the file cabinet is used, not the original file name.

Application

[/cz_title][cz_stylish_list id=”cz_97128″ items=”%5B%7B%22title%22%3A%22If%20you%20stamp%20documents%2C%20for%20example%20to%20sign%20them%20with%20a%20bitmap%20signature%20file%2C%20the%20stamp%20remains%20as%20an%20annotation.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;” cz_stylish_list=””][cz_gap height=”25px”][cz_title id=”cz_34948″ cz_title=””]

Technical Information

Changed system requirements

Compared to DocuWare Version 7.2, the system requirements have changed as follows:[/cz_title][cz_stylish_list id=”cz_12685″ items=”%5B%7B%22title%22%3A%22Windows%207%20SP1%20and%20Windows%20Server%202008%20are%20no%20longer%20supported%20as%20operating%20systems%2C%20neither%20for%20clients%20nor%20for%20servers.%22%2C%22icon_type%22%3A%22icon%22%7D%2C%7B%22title%22%3A%22MS%20SQL%202008%20and%202008%20R2%20are%20discontinued%20as%20supported%20databases%2C%20MS%20SQL%202019%20is%20added.%20Oracle%2018c%20and%2019%20c%20are%20also%20added%2C%20but%20not%20for%20multitenant%20architecture.%22%2C%22icon_type%22%3A%22icon%22%7D%5D” default_icon=”fa czico-071-interface-1″ sk_icons=”font-size:20px;color:#ba0230;” cz_stylish_list=””][cz_gap height=”25px”]

To celebrate the 1-year anniversary of Windows 10, Microsoft has announced some major updates to the new operating system. The update is free for all Windows 10 users and includes some fantastic new features, based on feedback from some of the 350 million users of Windows 10. There are plenty of great new features, here are just a few of our favorites to help enhance productivity.

Windows Ink

For all of us who’ve embraced a digital, paper-free lifestyle, many of us still haven’t outgrown our need to hold a pen in our hand. Taking notes, writing down quick thoughts, bringing ideas to life with a sketch; these are all things people still like to do with a good old-fashioned pen and paper. Why? Probably because there hasn’t been an intuitive way for us to do this on our electronic devices. In fact, students have been proven to better retain information when they write it out by hand.

Microsoft Ink attempts to bridge the gap between the digital and physical worlds by allowing users to quickly and easily take down notes, annotate on top of screen shots, or even draw.

New and Improved Cortana

You know Cortana, “your personal digital assistant”. Maybe you’ve found Cortana to be useful in the past, maybe not. Either way, Microsoft has made it easier to interact with her. You can now ask Cortana for help, even when your screen is locked; this makes Cortana more readily available to do things like answer questions, set reminders, or play music for you. Cortana remembers things like your flight details so you don’t have to; and if you’re more of a visual person, Cortana can even save images as reminders. Also, Cortana can seamlessly give you notifications across all Cortana-enabled devices.

Microsoft Edge Tweaks

Let’s be honest, in recent years Microsoft’s original web browser, Internet Explorer, wasn’t exactly the first choice of many internet users. The release of Microsoft Edge sought to change Microsoft’s role in the web browser world, and so far people seem to like it.

With the anniversary update, they’ve made some improvements to Edge that are sure to make users smile. For starters, there are some great extensions available to personalize your browsing environment including Pinterest’s “Pin It” button, Amazon Assistant, AdBlock, and LastPass. You can also now create pinned tabs to keep your most used sites and apps readily available.

And let’s not forget, some of the best features are the ones you don’t notice at all. To that point, Microsoft has made some power-saving improvements to Edge, minimizing the impact of background activities, consuming less memory, and using fewer CPU cycles.

Better Start Menu

Microsoft has kept us all on the edge of our seats, frequently making drastic changes to their Start Menu. Here’s hoping this latest overhaul of the Start experience will be more intuitive and efficient for users. The “most used apps” and “all apps” are now combined into a single view. The menu has also been elevated to the top of the user interface to reduce clicking and scrolling. Access your apps, settings, power, and file explorer all with one click.

And last but certainly not least, custom folders you choose to appear in the start menu will be immediately visible upon clicking Start; you’ll no longer have to click an additional button to access them.

Taskbar and Calendar

This latest version of Windows provides badge notifications for apps on your taskbar. Much like Apple or Android, you will now see small notifications on top of your app icons, with the number of unseen notifications, as well as other more specific symbols.

The date and time flyout is now integrated with the calendar app. Your daily events will now show under the calendar and when you need to view additional details, it’s as easy as clicking the event to open the calendar app. Creating appointments is equally easy, just click the plus button.

Here’s how you can get the update:

Don’t have the update yet? Never fear, according to Microsoft, the Windows 10 Anniversary Update is being rolled out to PCs in phases, starting with the newest machines. If you’ve chosen to have updates automatically installed on your device, you don’t have to do anything to get the Anniversary Update. Just sit back and let Microsoft do the work.

If you just can’t wait, click here for directions on manually installing the update on your PC.

Note: if you’re using a Windows 10 PC for work, check with your I.T. Administrator before updating.[/cz_title]

Storing Documents

Import Configurations: Identification

With DocuWare 6.9, Import Configurations can now automatically identify which import configuration should be run. Your ERP system creates different types of documents and stores them in a directory as PDF files. DocuWare can now import files automatically, as it recognizes which import configuration (Invoice, Credit Note, Delivery Note, etc.) should run for each individual document.

• A single import folder is sufficient
• Faster, easier workflow

Document Preview

Display your scanned documents in a large preview before uploading them.

• Quicker scan verification
• Easier correction of scanning errors

Filtered External Select Lists

Select lists of local files for external databases can now be filtered. With filtered select lists, typographical errors and duplicate index entries are reduced and the company’s database stays consistent.

• Faster indexing
• Consistent data in the filing cabinet
• Leverage data already used within the company
• Use index entries and filtering when storing the first document in the file cabinet

Removing Embedded Attachments from Archiving

In Microsoft Outlook, images can be attached to an email as a file or embedded in the message text. Connect to Outlook can generally remove embedded images from storage. This way, irrelevant embedded images such as logos, signatures, and ads can be blocked from being archived.

• Only images from the attachment are archived
• No irrelevant graphic elements are stored as separate files

Finding and Displaying Documents

Links to Documents or Result Lists

You are now able to get a direct hyperlink to an archived document or search result list with DocuWare 6.9.

• Use links when referencing specific documents or result lists
• Simple linking between DocuWare and other areas

Maintain the Zoom Factor in Document Preview

If you set a zoom factor for viewing a document, this is automatically saved for the following documents.

Document History Functions

Now settings to show or hide certain functions displayed when viewing a result list will appear in the document history, in addition to the Administration settings.

Display All Document Trays in Windows Explorer

All DocuWare document trays are now also displayed in Windows Explorer. This allows you to copy and move documents easily between the document trays, even in Windows Explorer.

“Open With” Command in Windows Explorer

The “Open With” command for documents, known from Windows, is now also available to you in DocuWare. You will now be able to use it to select the program for opening an archived document.

Workflow

Web Service: Retrieving Several Parameters at Once

When configuring a web service, you can transfer and retrieve several parameters at the same time. This means considerably more information from an external data source.

• Use more information in a workflow at the same time
• Easier integration in other applications

Keyword Field for Forms

There is a new keyword field in which several text entries can be shown in a list.

• Better overview of entries
• Easier assignment of several entries at once
• Improved support for keyword index fields in a workflow

Form Fields with Read Permission

In forms, fields with write protection can be released for read access only, allowing users to receive more information without being able to change it.

New Variables

• New global variables, “Date With Time” and “Decimal Number”
• New system variable, “Task User” let’s you store the name of the user currently working on the task in DocuWare Client in a workflow.

Default Decision for Workflows

In workflows, you can define a decision as a default, so that the task administrator does not need to select a decision every time.

Access Task Lists in DocuWare Mobile

The new version of DocuWare Mobile lets you edit the Workflow Manager tasks right from your smartphone.

• Access your task lists while on the move
• The workflow does not come to a standstill at the office if an employee is out

Teamwork

Web Forms for External Users (available with DocuWare Cloud systems)

If you are using DocuWare Cloud you can fill out a Web Form and send it to DocuWare without having your own access to DocuWare.

• Easy linking of data from external employees, partners, or customers
• Accelerated information flow

Attaching Files to Web Forms

One or several files can be attached when filling out a Web Form. You can easily link receipts or other documents directly with a Web Form.

New Fields for Web Forms

Three other field types are now available with Date, Pre-defined text, and Signature for recording data with a Web Form. Configuring forms is more versatile than ever.

Additional Updates

• Modified System Requirements – The PoINT Jukebox Manager is no longer supported.
• Upgrade Simulation for Workflow Manager Database – Upgrade simulation is now also available for the database of the Workflow Manager module.
• Assign Ports More Easily – The new page “Communication Endpoints” in the wizard replaces eight earlier pages with previously specified ports for servers at various endpoints.
• More Functions for the File Cabinet Administration – The “File Cabinets” area in DocuWare configuration has been extended with several functions including:
  • Creating lists
  • Enabling version management
  • Creating new fields
  • Creating field masks
  • Predefining indexing
  • Filtering external select lists
  • Creating select lists
• User Administration in DocuWare Configuration – DocuWare Configuration includes the new User Administration area for setting up small and medium-sized organizations. Up to 200 users can be created and assigned rights for up to 50 roles.
• Simplified Functions in DocuWare Administration – The following functions have been simplified:
  If you extend your system with a Content Server, you no longer need to assign existing file cabinets to this Content Server. The Content Server is automatically used for every file cabinet, ensuring a balanced load distribution.
  Once a select list has been created, you can assign it directly to a field at dialog level.
• Usability Improvements – There is now a “First Steps” tutorial to help new customers get to know common functions. The Support & Training area of the DocuWare website can now be called up directly from the main menu and logging into DocuWare is now more convenient.
• Optimized Processing of Incorrect Jobs
  • Manual Retry of Jobs – DocuWare Desktop Apps with retry failed import jobs automatically. It is also possible to restart the task(s) manually with the new button, “Retry Jobs”.
  • Export File Manually – If a document cannot be imported into DocuWare due to an error, you can export it in order to import it into the DocuWare system in another way.
• Automatic Activities with Error Output – You can now specify an error path for every automatic activity in Workflow Designer.
• No Login Needed for Workflow Designer – Workflow Designer now opens without a login dialog, and you no longer need to log in when you want to edit workflows.

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Web Client

One main change from the previous versions is the shift from Windows Client to Web Client. Yes. This is the first version without the DocuWare Windows Client. The modules and interfaces such as Active Import and Toolkit are no longer included, however the functionality is still there through modern modules within the Web Client. Be prepared though for the complete DocuWare feature available in the Web Client, enabling faster, more secure and convenient use of the latest technology.

Email Individual Pages from Document Viewer

No longer is it necessary to download the document and separate the pages before forwarding. Now enjoy the ability to email individual pages from a document straight from your document viewer. Forward the information with ease, sending only your relevant pages.[/cz_title][cz_image id=”cz_41439″ image=”12359″][/cz_image][cz_title id=”cz_95843″ cz_title=””]

Improved Index Fields

Index fields are no longer limited and are no longer identified by the IndexID but instead by the unique column name given to them in the database. You can find this in DocuWare Administration in the database within the details for the relevant index field.[/cz_title][cz_image id=”cz_56248″ image=”12362″][/cz_image][cz_title id=”cz_38024″ cz_title=””]

Workflow Improvements

A significant improvement is the ability to access the history of a document from the context menu, giving you quicker access to the details you need. Other visual improvements is that workflow tasks are now always in view with the new task list feature. No more tasks slipping through the cracks thanks to representation rules and escalation management functions.[/cz_title][cz_image id=”cz_78636″ image=”12365″][/cz_image][cz_title id=”cz_40444″ cz_title=””]The latest edition of the DocuWare Web Client has made automatic indexing possible during the scanning and importing of documents; eliminating the need to manually find and advise what documents need to be filed in a specific way; saving you a lot of time. Within DocuWare the new add-on module, called DocuWare Forms, enables you to create, fill in and automatically archive forms. Dialogs are no longer assigned to file cabinet profiles but are instead assigned to users and roles directly. This will enable simpler rights management but not to worry, existing dialog assignments are copied automatically during the update process.[/cz_title][cz_image id=”cz_101491″ image=”12368″][/cz_image][cz_title id=”cz_61455″ cz_title=””]According to a Gartner Inc. study, the right document management system reduces potential paper-related costs by 40%. Efficiency is an important part of your business. We would love to help you reduce your paper related costs and improve your office efficiency.[/cz_title]

The special firmware will allow you to register your Sharp MFP to Google Cloud Print. Google Cloud Print enables you to print from any Google Chrome browser-enabled devices without installing print drivers on the client device. It also allows printing from any Windows applications when Google Cloud Printer is installed on the computer.

Support of mobile print helps businesses and organizations increase their productivity by extending the work environment beyond the office. Sharp’s commitment to enhance and simplify mobile print productivity gives your organization the ability to focus on your business priorities to work more efficiently.

Interested in a Sharp MFP with Google Cloud Print Capabilities? Contact us for more information.[/cz_title][cz_gap height=”60px”]

Here are some of our favorite new features in DocuWare 6.6

RECENT SEARCHES

Automatic storage of the last five search queries. Quickly find documents you’ve recently searched for in the filed cabinet with the Recent Searches feature.

Benefits

• Easier to find the documents you’re looking for
• No need run another search for an item you’ve recently pulled

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STORAGE OF SEARCH QUERIES AS TASK LISTS ON THE DESKTOP

This new feature requires Task Manager License. It creates a desktop shortcut to all of your tasks in DocuWare. Individual searches can now be saved so that they are easily available to you – whether you wish to create a list in DocuWare, save a link on the desktop, or simply store the search as a favorite in the browser. In each case, it only takes one click to access the desired documents. This saves you from having to constantly enter the same search terms. It is also practical to save the search if the documents that you need to process can always be identified using specific index words.

Benefits

• Documents to be edited quickly in this view
• Easier to access frequently required documents
• Create individual document lists yourself

Note: To be sure that you are always working with the valid versions, do not save documents locally – always run a search.

NEW FEATURES FOR LISTS

• Counter for currently listed documents
• Color coding for new documents entered into the system

OPTIMIZED STAMPS

Documents in lists will now automatically display the next document after you finish stamping the previous document, allowing you to quickly stamp and approve a series of documents for maximum workflow efficiency.

COPY TEXT INTO CLIPBOARD

DocuWare OCR’s each document stored. Now when you view documents, you can copy and paste the recognized text to the clipboard to be used in other external applications or export it to a CSV file.

DOCUWARE IMPORT

DocuWare Import now supports 3rd-party scanning XML imports. This new enhancement allows DocuWare users to use their existing front-end scanning software (such as Kofax, Drivve Image, or Fujitsu Paperstream software) to scan and automatically index documents for DocuWare. You can now import documents from external applications so that the indexing data is supplied with the documents as XML files in DocuWare Control format. Requires DocuWare Import.

Benefits

• Allows your scan service provider to supply you with the files of your scanned documents AND the associated indexing data
• You can import documents from other applications, e.g. your ERP.
• Faster storage of documents
• Effortless indexing

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NEW CONNECT TO OUTLOOK INTERFACE

Note: If emails are saved in original format EML, they do not have to be converted. This makes archiving much faster on the one hand and, on the other hand, excludes errors in displaying the converted email.

Benefits

• Original emails are archived faster, as there’s no need for conversion
• Original view of the archived email is retained
• New updated user interface within Outlook makes storage and various storage profiles easier

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INTELLIGENT INDEXING

Intelligent Indexing Service can now be activated and configured centrally in DocuWare Configuration. This makes system administration easier when working with the intelligent indexing module. This new feature only applies to users with Intelligent Indexing Service.[/cz_title][cz_image id=”cz_106698″ image=”12089″][/cz_image][cz_gap height=”25px”][cz_title id=”cz_26089″ cz_title=””]

CLIP OR STORE

Intuitively move a document from the document tray to attach to a document in the result or task list using the new drag & drop function. For example – if you want to append the delivery note to an invoice that has already been archived, first scan the delivery note into your document tray. In the second working area in DocuWare, open a result list that contains the invoice. Now simply drag and drop the delivery note to the corresponding invoice. If needed, you can then adapt the order in which the documents are attached. Similarly, you can staple the associated delivery note to an account payable received as a workflow task.[/cz_title][cz_gap height=”25px”][cz_image id=”cz_36611″ image=”12091″][/cz_image][cz_gap height=”25px”][cz_title id=”cz_73721″ cz_title=””]

CONFIGURE IMPORT OR PRINTER RIGHT FROM DOCUMENT

Directly initiate an import or printer configuration from a document in the document tray. You can also use the corresponding document as an example document for the configuration. Note: The selected document must be accessed in the document tray by DocuWare Printer, or using the DocuWare Import or Scan app.

FREE SCAN APP

DocuWare‘s free scan app, PaperScan, is now also available for Android devices. This handy app allows you to scan your invoices, documents, receipts and any other pieces of paper. Once scanned, you can then upload them to Dropbox, Google Drive or DocuWare and easily share them with others. PaperScan is useful for easily reporting expenses. For example – You can scan your hotel invoices directly after checking out and load the document to your Accounting basket. This, of course, requires you to be connected to DocuWare.

PaperScan uses the advanced processing power found in the latest, top-of-the-range Android devices to trigger our unique automatic scan feature. We are working hard to support further powerful devices in future releases.

Benefits:

• Scans documents automatically
• Automatically crops and straightens the captured document
• Puts several scans in a document together
• Scans are exported as PDF
• Upload to Dropbox and GoogleDrive in batch mode
• Documents can be printed or sent per email
• Upload to Docuware
• Rename documents
• Improved edge detection when capturing manually
• Delete pages with swipe and undo if necessary

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