The PaperScan App is an incredibly handy tool that is available to download to your Apple or Android smartphone. Once you have it, you can scan documents to applications like DropBox, GoogleDrive, and DocuWare. This is a great solution to address gaps in scanning hardware across home offices since it’s free and works with, or without DocuWare. It enables you to share high-quality scans of documents with your co-workers across locations, so you can share information in real time. If you do use DocuWare, you can use PaperScan to quickly upload your documents directly to DocuWare to integrate with your current workflows.

Using the app is as easy as opening it on your smartphone and placing your device above the document you want to scan. PaperScan then automatically recognizes the documents, and triggers an image capture. The app will also automatically optimize the scanned image by adjusting the contrast correcting distortions, and cropping the edges so your scan looks nice and neat. You can scan all kinds of documents of any size and you’ll get great scan quality, even if the light in your home isn’t ideal. There’s even a batch scan mode, and you’ll have the ability to email, print, and AirDrop single-page documents.

We hope this simple and free tip helps you stay productive. If you would like information about how DocuWare can help your business manage document workflow for remote workers, check out our helpful article, or contact us.[/cz_title][cz_gap]

Problem: You have a printed document that you need to edit, but don’t have the file on your computer.

Do you:
a) Re-type the document on your computer and make the changes needed
b) Search around and call multiple people to try and track down the file
c) Go to your copier, scan your document directly into Microsoft Word, and make the changes needed

In a perfect world, we all would choose C. Unfortunately, not all copiers are created equal and not all copiers give you this capability. It’s important to keep this in mind when choosing a copier. Many Sharp Copiers feature their built-in OCR (Optical Character Recognition) function, which allows users to easily scan and convert documents to popular file formats including Microsoft Word, PowerPoint, and Excel. In addition, users can scan to a number of PDF formats such as Searchable PDF, Encrypted PDF, Compact PDF and more.

Streamlining your organization’s document workflow has never been easier. With a Sharp Copier, your whole team can work more efficiently and get more done in less time.[/cz_title][cz_gap height=”25px”]